Documents
Manage miscellaneous expenses
Find, review and manage expenses for which you do not register a purchase invoice.
Updated on August 28, 2026
This page groups expenses that you want to track separately without registering a purchase invoice. All expenses belong to the active administration. You need access to that administration and an active Billnado licence.
Use the overview
| Column | Meaning |
|---|---|
| Date | The date to which the expense relates. Results are initially ordered from newest to oldest. |
| Name | The description used to recognise the expense. Search only looks in this description. |
| Price | The registered amount in euros. |
| Status | Shows whether the expense is Unpaid, Partially paid or Paid. |
Use Paid expenses to include or exclude fully paid expenses. It is enabled by default. Quantity shows how many expenses match the current search and this choice.
Use the column headings to sort by date, name or price. Status is informational and cannot be sorted.
Actions for an expense
- Details opens the expense so you can review and change its description, date or amount.
- Mark as paid is available directly in the list only when an expense is Unpaid. Its status immediately becomes Paid. This page has no action to reverse that change.
- Delete opens a double confirmation. After confirmation, the expense is permanently removed from the active administration, regardless of its payment status.
Select Create cost to register a new miscellaneous expense.
Important: check the description, date and amount before marking an expense as paid or deleting it. Mark as paid is carried out without a confirmation step. Billnado does require a double confirmation for deletion.
Troubleshooting
Why can I not see an expense?
Clear the search text and enable Paid expenses. Also check that you are working in the correct active administration.
Why can I not mark a partially paid expense as paid from the list?
The quick action in the list is only shown for Unpaid expenses. Open Details to mark a partially paid expense as fully paid.
What does an empty list mean?
No expenses match the current search and paid-expense choice. Clear the search and enable Paid expenses. If the list remains empty, select Create cost to register the first expense.